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AI-Powered AR & Collections Copilot

Your ERP records unpaid invoices.
OptimAR recovers them.

The collections copilot built for German B2B finance teams. Automate follow-ups, predict late payments and cut DSO before the due date passes.

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Aegis Graham Bell Award 2025

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0%+

of B2B invoices in Germany are paid late

Atradius Germany, 2025

0 Days

Average DSO for German B2B companies

Creditreform, 2022/23

0%

of German B2B receivables are ultimately written off as bad debt

Atradius Germany, 2025

The Problem

Your collections process is broken
in three places.

Most finance teams know something is wrong. They just can't see where.

📈

DSO is climbing and no one knows why

Your ERP shows overdue totals. It does not tell you which customers are likely to default, which promised to pay, and which are actively avoiding you. So you treat all of them the same.

💬

Your team is chasing by email and phone. Manually

3 hours a day, per collector, on follow-up calls and email threads. Every "payment is on its way" lives in someones inbox. When that person leaves, so does the context.

⚠️

Your ERP records the problem. It won't fix it.

Accounting software was built to record transactions, not recover them. No dunning logic, no risk scoring, no escalation path, no AI. It is the wrong tool for collections.

The Fix

Collection intelligence.
Not just invoice records.

OptimAR sits on top of your existing ERP and adds the automation, AI prioritisation, and visibility layer it was never built to have. Your team stops chasing. The system chases for them.

Inside OptimAR

Six modules.
One platform.

Every screen your finance team will use. Built for German B2B: DATEV & SAP integration, SEPA-ready, GoBD compliant.

📊

Finance Dashboard

7 live KPIs, aging buckets, cash flow forecast, and top accounts ranked by risk - all in one view.

📋

AR Tracking

Every open invoice listed with customer, balance due, due date, and status - Paid, Pending, Overdue.

💳

Cash Application

Auto-match SEPA transfers and bank payments to open invoices. Flags unmatched receipts for human review.

👥

Customer Risk Scoring

5-tier risk score per customer updated live. Credit utilisation bars show who is approaching their limit.

📤

Payables

Manage outgoing supplier payments alongside receivables for a full working capital view.

🤖

Agent Board - ProfitPilot

AI reads every reply, classifies it as PTP, Dispute, or No Response and drafts the next follow-up.

What OptimAR Does

Four things your ERP
cannot do.

These are the gaps between recording a problem and actually fixing it.

Finance Dashboard

Your CFO stops walking into board meetings blind.

Total outstanding, collection efficiency, average DSO, AI follow-up rate, risk score, cash conversion cycle, and cash released from DSO reduction. All in one view. Cash flow forecast 4 weeks ahead.

Your CFO stops walking into board meetings blind.
Agent Board: ProfitPilot

Every "I'll pay next week" is captured. Nothing slips.

ProfitPilot reads every incoming customer reply, classifies it as Promise to Pay, Dispute, or No Response, and auto-captures the commitment. AI drafts the next follow-up. No PTP gets lost in someone's inbox again

Every "I'll pay next week" is captured. Nothing slips.
Customer Risk Scoring

Know who won't pay before the due date.

Every customer scored on payment history, overdue patterns, dispute frequency, and credit utilisation. Risk tiers from Low to High. Real-time alerts when someone moves from Medium to Critical.

Know who won't pay before the due date.
AR Tracking

Every open invoice. One place. Full visibility.

All invoices listed with customer, amount, balance due, due date and status: Paid, Pending, Overdue. Collections worklist built automatically. Filter, export, or create a new invoice without leaving the screen.

Every open invoice. One place. Full visibility.
Product Walkthrough

Watch how finance teams
actually use OptimAR.

From the dashboard to the AI inbox - a real interface walkthrough. No slides, no voiceover. Just the product.

How It Works

Up and running
in three steps.

01

Connect your ERP

SAP, DATEV, Lexware, Microsoft Dynamics, Oracle, QuickBooks. OptimAR integrates without replacing anything. Your existing data stays where it is.

02

OptimAR maps your AR

Scores every customer, builds risk profiles, sets your dunning cadence, and configures escalation rules. You approve the setup. We handle the rest.

03

Collections run. DSO drops.

Follow-ups go out automatically. Disputes route to the right person. PTPs are captured and tracked. Your team handles exceptions — not every invoice.

Why Trust OptimAR

One year after launching our AI team, we beat Infosys.

OptimAR is built by Ainfinite AI - the dedicated AI arm of Softlabs Group, a Mumbai-based engineering company with 20+ years, ISO 9001 and ISO 27001 certification, and clients across 25 countries.

✦

Aegis Graham Bell Award 2025

Innovation in GovTech - beat Infosys and Aereo

✦

ISO 9001 + ISO 27001 Certified

Quality and data security, independently verified

✦

20+ Years, 25 Countries

Softlabs Group - 17 industries, deep engineering track record

Questions

Four objections.
Honest answers.

"Our ERP already handles this."+

Your ERP records that an invoice is unpaid. OptimAR tells you which of those invoices will stay unpaid, automatically chases the ones that won't, and escalates the ones truly at risk. These are different jobs. Most ERPs were not built for any of them.

"Implementation will disrupt our operations."+

OptimAR is cloud-based and runs parallel to your existing system. Go-live typically takes 4 to 12 weeks. No data migration, no replacement, no downtime. Your team keeps working in the ERP they know.

"Won't AI feel impersonal to our customers?"+

Every message is configurable by customer segment, relationship tier, and overdue amount. Disputes are always flagged for human review — never auto-escalated. Tone starts friendly and escalates gradually.

"What's the actual ROI?"+

A mid-sized company with €500K+ in monthly receivables typically recovers 10 to 20 days of DSO in the first 90 days. For a €5M revenue Mittelstand at 60-day DSO, every 10 days recovered releases roughly €137K in working capital.

See OptimAR
in action.

Book a 30-minute demo. We'll show you exactly how OptimAR works for your industry — and run the DSO math on your receivables portfolio.

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